How to prepare a Special Issue proposal

If you're interested in proposing a Special Issue for a particular journal, it's important to first review the journal-specific guidelines that can typically be found on the journal's website under the "Guide for Authors" section. Once you've become familiar with the guidelines, you can begin preparing your proposal for the Special Issue.

Participating journals Use this template to prepare your proposal

Guidelines for Special Issue Guest Editors

After submitting your proposal for the Special Issue, the review system will direct it to the appropriate journal editors for their consideration. The editors will carefully review your proposal and provide you with feedback on whether it has been accepted, rejected, or requires revision.

If your proposal for a Special Issue is accepted, as a Guest Editor, you will have a crucial role in overseeing the review process for papers submitted to the Special Issue. The review process for Special Issue papers should be managed using the journal's online editorial system, Editorial Manager (EM), and each paper should be evaluated by at least two independent reviewers (excluding the Guest Editors themselves). Please see our peer-review process here.

Initially, the Managing (Lead) Guest Editor will be responsible for assigning papers to the other Guest Editors and managing the editorial workload to ensure an equal distribution of responsibilities among all the Guest Editors.

The peer review process for Special Issue papers should begin as soon as a paper is submitted to the Special Issue and assigned to a Guest Editor. It is important to avoid waiting for multiple submissions or for the Special Issue submission deadline to pass before initiating the review process.

Before informing the authors of the editorial decision, the Editor-in-Chief or the Special Issue Editor of the journal must approve the recommendation of the Guest Editors. They may choose to decline the recommendation or request additional peer reviews before making a final decision.

Special Issue publication process

To submit a manuscript for a Special Issue, authors should use the journal's online submission system and indicate in the cover letter that their paper is intended for the Special Issue. This will ensure that the paper is routed to the appropriate Guest Editors and handled accordingly.

Once a manuscript is accepted, it will enter the production phase, during which it will be typeset and prepared for publication. Under the Special Issue workflow, accepted papers are simultaneously published in both the regular issue and the online Special Issue. The papers will be clearly labeled and branded as Special Issue articles to help readers identify them.

Once a manuscript is accepted, it will enter the production phase, during which it will be typeset and prepared for publication. Under the Special Issue workflow, accepted papers are simultaneously published in both the regular issue and the online Special Issue. The papers will be clearly labeled and branded as Special Issue articles to help readers identify them.

The Special Issue workflow provides several benefits for both authors and readers. For authors, it ensures that their work is published in a timely manner and reaches a broad audience. For readers, it provides a curated collection of articles on a specific topic, making it easier to stay up-to-date with the latest research and developments in the field.

Please provide the following information about the proposed guest editor(s), including their title, institutional email address, affiliation, fields of interest, and institutional homepage. Additionally, include a short biography highlighting the qualifications for editing this specific special issue.

After completing the proposal form, kindly send it to the SCIPUB Journals Department via email at journal@scipublications.com.

Note that the guest editor(s) should be internationally renowned experts in the topics that the special issue focuses on.

Special Issue Proposal Form

Please use the following template to submit a proposal for a special issue:

  • Proposed Special Issue Title
  • Order of Guest Editors
  • The title of the journal to which you plan to submit your special issue proposal
  • A written proposal of approximately one page. This essential item should be tightly focused and may include a bullet-point list of relevant sub-topics. The proposal must describe the need for the special issue by providing a brief description of:
    • The special topic or common themes that make the collection of papers a coherent whole
    • A short justification of the timeliness of the topic, including a review of recent special issues on similar topics and the relevant state of the art. Please highlight the advances provided by the papers in relation to existing knowledge and any novelty provided by the papers.
    • The relevance of the special issue to the selected journal's audience/readership and field of study.
  • A plan for organizing the peer review process
  • One-page (draft) Call for Papers (CFP) may be attached.
  • If available, ways to attract/find potential contributors:
    • Describe how you plan to a) advertise the special issue and b) attract authors from a wide range of sources, ensuring a balance of geographical distribution and author gender.
  • A tentative schedule of calls, submissions, reviews, and publication, including:
    • The date when the CFP is published online
    • The expected date for the first submission
    • The date when the first round of reviews is completed
    • The date when revised manuscripts are due
    • The date when the review and revision process is completed (final notification).